Dean’s Measure no. 54/2018

Allowance for meals for employees, wage deductions for the payment of meal vouchers. Allowance for the payment of the annual fare on the territory of the capital city of Prague in the city public transport. Allowance for the payment of the annual discount

Charles University, Faculty of Social Sciences

 

Dean’s Measure no. 54/2018

 

Title:

Allowance for meals for employees, wage deductions for the payment of meal vouchers.

Allowance for the payment of the annual fare on the territory of the capital city of Prague in the city public transport.

Allowance for the payment of the annual discount In Karta of the Czech Railways.

 

In effect from: 

1. 1. 2019

 

In Prague on December 6, 2018       

PhDr. Alice Němcová Tejkalová, Ph.D.

                                                                                                                     Dean of the Faculty

 

This measure establishes the conditions for the provision of certain benefits within the framework of the care of employees working at the Faculty of Social Sciences of Charles University, hereinafter referred to as “faculty.”

 

Types of benefits:

Allowance for meals for employees

Allowance for the payment of the annual fare on the territory of the capital city of Prague in the city public transport.

Allowance for the payment of the annual discount In Karta of the Czech Railways

 

Part I 

 

Article 1

Basic Concepts

 

  1. For the purposes of this measure:

 

an electronic voucher, hereinafter referred to as “e-voucher,” means an electronic food voucher in the value of 120 CZK provided by the employer to the employee in the form of recharging the value of the e-voucher to the employee's payment card in accordance with this measure.

payment card means an addressed electronic payment card issued to an employee through which the employer provides the employee with e-vouchers s/he is entitled to in a given calendar month. More information about the payment card, especially about making payments, administration of employee’s personal account, loss and blocking of the payment card, or payment card transfer is available in the Manual for the users of Gastro Pass Card on the faculty's website https://www.fsv.cuni.cz/pro-zamestnance/prace-na-fakulte/zamestnanecke-benefity.

2. In the case of inquiries concerning e-vouchers, the employee may approach the Account Office – the Cash Office.

 

Article 2

Allowance for Meals for Employees, Wage Deductions for the Payment of E-Vouchers

  1. Meal allowance from the faculty resources is provided according to Part VII - Care for employees of the Collective agreement to all employees without exception and will be provided to an employee for each working day in the month in which the employee put in at least 4 hours of continuous work.
  2. The amount of the faculty’s allowance is set at 55% of the e-voucher price. A meal allowance of 55% of the food price is also provided for meals in the canteens of Charles University and is provided on the basis of an agreement with the appropriate catering facility. Part of the contracts are the cost calculations for the meals provided.
  3. The meal allowance shall not be paid for the days not worked or the days for which other benefits have been provided (sick days, holidays, business trips and others). E-vouchers are provided to employees for their respective worked month of work, according to the statement about the time spent at work and the survey, which is processed by the Account Office/Payroll Office. The statement about the time spent at work is further adjusted by the absence of the employee at the workplace.
  4. Documents are handed over by the staff members who process the billing of the business trips. Employees who take the meals in the canteens of Charles University and do not use the full number of lunches during the month, may be provided with the remaining number of e-vouchers due in full for the respective month. Checking on the provision of a meal allowance is carried out quarterly on the basis of the statement about the individual employee’s time spent at work and the information about the provided meals in the canteen. If the allowance has been granted unjustifiably, the employee is obliged to return the provided allowance to the faculty's Cash Office. The head of the Account Office is responsible for reviewing the provision of the meal allowance.
  5. Payment for e-vouchers is made at the faculty in the form of deductions from the wages of the employee for the calendar month in which the claim for them arose, by recharging the payment card with the full value of e-vouchers. E-vouchers are, therefore, provided retrospectively for actual days worked, on the basis of a written agreement on wage deductions concluded between the employer and the employee.
  6. The payment card will be regularly recharged to the total value of e-vouchers, on the pay day of the respective calendar month at the latest.
  7. The faculty may terminate in writing the agreement on wage deductions if any obstacles emerge on the part of the faculty to prevent a proper deduction. An employee is entitled to terminate the agreement on wage deduction at any time and without stating the reason.
  8. The notice of cancellation shall be given in writing, stating the calendar month to which the agreement is being dismissed, and shall be delivered to the other Party no later than the 20th day of the month preceding the month in which the last wage is to be deducted. The notice of cancellation is valid and becomes effective on the date of its delivery to the other party. The employee delivers a notice to the Account Office.
  9. Administrative provision of wage deductions according to this measure is ensured by the Personnel Office and the Cash Office.
  10. In the event that an employee is not interested in drawing a meal allowance, s/he must pass his/her decision to the head of the Personnel Office in a written declaration on the use of a meal allowance.
  11. The printed paper meal vouchers are no longer provided by the employer at the faculty with effect from 1 January, 2018.

 

Part II

Allowance for the Payment of the Annual Fare on the Territory of the Capital City of Prague in the City Public Transport, Allowance for the Payment of the Annual Discount In Karta of the Czech Railways.

  1. The employee who

a) who has employment at the faculty,

b) whose workload at the faculty is no less than 0.5,

c) who during the current calendar year reaches the age of 19 and does not exceed the age of 65,

d) completed his/her probationary period at work,

may be granted an allowance for the paid price of an annual time ticket on the territory of the capital city of Prague in the City Public Transport (MHD), or may be provided an allowance for the paid price of annual discount In Karta.

  1. The annual time ticket is a non-transferable prepaid electronic or paper ticket for the seasons (365 days) for the tariff zones of P and O, hereinafter referred to as the “annual ticket.”
  2. Annual discount In Karta is a non-transferable prepaid electronic card providing a discount on the fare on Czech Railways' trains for the seasons (365 days), hereinafter referred to as the “In Karta.”
  3. The minimum required workload of 0.5 does not apply to employees holding a TP (health disability) card.
  4. The entitlement to the allowance for annual ticket and annual In Karta may not be claimed by an employee holding a ZTP (severe health disability) card and ZTP/P (severe health disability needing special assistance/transport free of charge) card and employees aged 65 or over.
  5. Every employee is entitled to draw only one type of allowance in a given calendar year, at his/her own choice.
  6. The allowance may be provided 1 x per calendar year in the amount of 50% of the paid price of annual ticket or 50% of the paid price of In Karta, but not more than half of the price of annual fare in the city public transport available for the territory of the capital city of Prague.
  7. The amount of the allowance shall be determined according to the following formula:
The level of the employee’s workload times 50% of the paid price of annual ticket, or times 50% of the paid price of annual In Karta, up to half of the price of the annual fare in the city public transport available for the territory of the capital city of Prague.

 

  1. The employee will submit a written request on the prescribed form to the Personnel Office. The Personnel Office will secure the approval of the head of the Account Office and then process the payment of the allowance. The head of the Personnel Office is responsible for the factual accuracy of the application and the payment of the allowance.
  2. In addition to the application for the allowance, the employee will also submit:
  • a copy of an electronic ticket (“lítačka”) or In Karta issued in the name of the employee and a copy of the tax document about the payment of the price for recharging an electronic ticket or In Karta in the amount of the current annual prepaid fare and, in the case of In Karta, about the payment of the price for the claimed fare discount; or
  • if the employee has an annual ticket (“lítačka”) recharged to his/her bank credit card (s/he is not a holder of a plastic electronic card called Lítačka), a copy of the statement from his/her online PID account and the original of the tax document about the payment of the price for recharging an electronic ticket in the amount of the current annual prepaid fare; or
  • a copy of a paper annual ticket, a copy of the PID (Prague Integrated Transport) card issued in the name of the employee and the original of the tax document about the payment of a paper annual ticket.
  1. The allowance is part of the employee's salary and is included in the basis for calculating statutory contributions.
  2. The allowance for a given calendar year may be relatively reduced, depending on the duration of the employment relations in that year.
  3. The allowance will be paid to the employee in the salary for the month in which the application for the allowance was received by the Personnel Office.
  4. The Dean may stipulate in his/her measure that the faculty will not pay the allowance for a given calendar year or that the conditions for its provision have been changed.

Part III

  1. This measure comes into effect on January 1, 2019.
  2. This measure annuls Dean’s Measure no. 43/2017, Dean's Measure no. 11/2016.

 

Appendices (documents are available in the forms on the faculty web site):

  1. Agreement on wage deductions
  2. An application for allowance for the annual fare or allowance for the annual In Karta
  3. Statement on the use of the meal allowance

                                                                                                                                       PhDr. Alice Němcová Tejkalová, Ph.D.

Dean of the Faculty 

In charge of accuracy:

Mgr. Tomáš Gec

Secretary of the Faculty