Erasmus+ Placements

The applicants can use the list under Bilateral agreements or secure a practical placement in an organization of their own (at public or private organizations, research institutions or foundations, school facilities, education centres, non-profit organizations, associations, NGOs). The condition is that the traineeship corresponds to the student's specialization. 

Furthermore, admissions are regularly announced by Czech centres abroad 

Other possibilities of interships are published at the European Commission's website. However, placements are not allowed to be performed in the EU institutions and organizations administering the EU programmes.

You can also search your placement here.

In sufficient time prior to submitting an application, the applicants must assure a Letter of Acceptance.

ACADEMIC YEAR 2025/2026:

As of the academic year 2025/2026, a travel grant is newly introduced; therefore it is crucial that your means of travel in WebApps are indicated correctly!

"Distance" is defined as the direct distance between the main headquarters of the sending and receiving institutions.

Distance Calculator to determine the distance

Proof of travel costs:

Acceptable means of transport to/from the host foreign institution are: train, bus, bicycle or car sharing.

Both journeys - i.e. the first mobility journey and the last journey back to the Czech Republic - must be made by one of the above mentioned means and participants must keep evidence of such journeys (tickets) to be submitted to the European Office (EO) at the Rector's Office of the Charles University for checking upon return.

In the case of the 'car-sharing' option, it must be a shared journey. In this sense, carpooling does not include the case where someone drives you to the mobility location and returns without you (family, friends). You must provide an original affidavit with the signatures of all the persons (address + date of birth) who shared the transport and proof that the journey actually took place (petrol receipt, toll receipts, etc. for both journeys). In the case of travel by bicycle, the original affidavit of the journey made is required.

The allowance cannot be processed during and after the return from mobility.

After returning from mobility, send copies of tickets and other documents to erasmus.outgoing@ruk.cuni.cz.
 

In case of non-compliance, the allowance will be refunded.

*Please note: Confirmation of Erasmus period cannot be provided, e.g. for the period 1.3.2024 - 30.3.2024, together with a return ticket dated 24.3.2024 showing that the physical mobility ended earlier.

ACADEMIC YEAR 2024/2025:

Please note: The Green Erasmus scholarship for long-term mobility of 2-12 months is no longer valid for the academic year 2024/2025.

By April 2025, all visitors who do not need a visa, except British and Irish citizens, will need an Electronic Travel Authorisation (ETA) – a digital permission to travel to the UK.

ETA is extending in two phases:

• Eligible non-Europeans can apply in advance from 27 November 2024 and will need an ETA to travel to the UK from 8 January 2025.
• Eligible Europeans can apply from 5 March 2025 and will need an ETA to travel to the UK from 2 April 2025.

Visitors can find out when they will need an ETA here:  Check when you can get an electronic travel authorisation (ETA) - GOV.UK (publishing.service.gov.uk)

An ETA costs £10 and permits multiple journeys to the UK of up to six months at a time over two years or until the holder’s passport expires – whichever is sooner.

You can find all the important information in the document HERE.

Travel insurance for practical placements 

General insurance terms (CZ)

Outgoing students in the winter semester must assure the check on the study results for the next academic year (go to SIS - summary of exam results - validations - I apply to the study department to carry out the final check for advancement to the next stage of study - submit request).

If you proceed to a higher study cycle, please also assure a premature enrolment at your Student Services Office. 

It is necessary to open your EUR account with a bank branch in the Czech Republic.

Students need to have an active student status throughout the whole practical placement.

Information for students with special needs can be found here.

You must submit the required documents, then you will be asked to sign the financial agreement personally at the rectorate of Charles University. Should you be already on your placement abroad you can give Power of Attorney (to conclude the Financial Agreement) to sign the agreement for you.

The Erasmus Agreement CANNOT be signed retrospectively, i.e. after returning from mobility. In this case the student will not receive the scholarship. The contract must be signed before departure (minimum 1 day before).

You can find the draft of the Erasmus Agreement here.

You´ll receive your scholarship by 30 days at the latest.

This link provides information on the processing and protection of personal data at Charles University in relation to the Erasmus+ agenda (students).

Here you will find a guide with tips for completing the Learning Agreement for Traineeships: Learning Agreement for Traineeships (EN version)

Extension of mobility

If you plan to extend your stay, you need to send a new acceptance letter with the dates of your extended practical placement at outgoing@fsv.cuni.cz. You must apply for the extension at least one month before the end of the original placement and the entire administrative process, including signing the addendum to the Erasmus+ agreement, must be completed BEFORE the end of the original placement. After the end of the original mobility, the stay cannot be further extended. The mobility cannot be extended twice. Extensions are not eligible.

After you return, it is necessary to fill in your final evaluation report and submit the following documents to the International Office of the Faculty of Social Sciences (IO FSV) and to the European Office of the Rectorate of Charles University (EO RUC), deadline for submitting these document: within 30 days of the date it was issued by the receiving institution.:  

Confirmation of Erasmus+ Period - the original document to EO RUC, a copy to IO FSV

Traineeship Certificate - copies to EO RUC and IO FSV

For stays longer than 60 days: the date of signing the document must not be older than 7 days before the end of the stay; for stays up to 30 days, it is 1 day.

Students must also complete the final report at Charles abroad.

Documents can also be sent by the coordinator of the foreign university directly to outgoing@fsv.cuni.cz and petra.smidova@ruk.cuni.cz

The recognitions of Erasmus+ results fall under the responsibility of the Student Services Office and your academic tutor.

Protocol on fulfilling study obligations 

Erasmus Q&A

Answers to the most common questions related to the whole administrative process within the Erasmus+ programme can be found in the Rectorate's application ViaErasmus!

All students can access the web interface by clicking the link above and logging in using UKČO@cuni.cz (each student's personal number).

Useful links

Charles abroad

Database of Final Reports

We would like you to share your experience from the Erasmus study stay you attended. We will be happy if you send us a few photos or a short video and drop a couple of lines about how you enjoyed your stay and what you will remember.

Due to compliance with the GDPR, we politely ask you to express your consent in the e-mail sent with the publishing of the provided documents on the social networks of FSV UK (Instagram of FSV UK, Facebook of FSV UK) and for presentations within the International Office.

Please send your contributions to life@fsv.cuni.cz