Erasmus+ short-term PhD mobility

Accomodation costs:

Travelling costs:

As of the academic year 2026/2027, a travel grant is newly introduced; therefore it is crucial that your means of travel in WebApps are indicated correctly!

You are eligible for a higher travel grant if you choose a sustainable mode of transportation for at least one of the two journeys – either to your destination at the beginning of your Erasmus+ mobility or from your destination when returning to the Czech Republic after completing your mobility.

"Distance" is defined as the direct distance between the main headquarters of the sending and receiving institutions.

Distance Calculator to determine the distance

Proof of travel costs:

Acceptable means of transport to/from the host foreign institution are: train, bus, bicycle or car sharing.

In the case of the 'car-sharing' option, it must be a shared journey. In this sense, carpooling does not include the case where someone drives you to the mobility location and returns without you (family, friends). You must provide an original affidavit with the signatures of all the persons (address + date of birth) who shared the transport and proof that the journey actually took place (petrol receipt, toll receipts, etc. for both journeys). In the case of travel by bicycle, the original affidavit of the journey made is required.

The allowance cannot be processed during and after the return from mobility.

After returning from mobility, send copies of tickets and other documents to erasmus.outgoing@ruk.cuni.cz. Ecological way of travel is proven by presenting the following documents:

Travel documents for travel to and from your destination (tickets, invoices, fuel receipts…)

In the case of carpooling:

Proof that the trip actually took place (fuel receipts, motorway tolls, etc.)

Original of a statutory declaration with signatures of everyone who shared the vehicle.

In case of non-compliance, the allowance will be refunded.

*Please note: Confirmation of Erasmus period cannot be provided, e.g. for the period 1.3.2024 - 30.3.2024, together with a return ticket dated 24.3.2024 showing that the physical mobility ended earlier.

Entry rules for the UK for short-term stays: compulsory registration with the ETA (Electronic Travel Authorisation) system, effective from April 2025.

An ETA costs 20 GBP and allows multiple entries to the UK for a period of 6 months within a 2-year period or until your passport expires (whichever comes first).

Further information can be found here.

Outgoing students in the winter semester must assure the check on the study results for the next academic year (go to SIS - summary of exam results - validations - I apply to the study department to carry out the final check for advancement to the next stage of study - submit request).

If you proceed to a higher study cycle, please also assure a premature enrolment at your Student Affairs Office. 

It is necessary to open your EUR account with a bank branch in the Czech Republic.

After creating an application in WebApps, students complete their Learning Agreement:

1. first, the students themselves sign the LA
2. then they send the LA to the foreign institution for signature
3. then the students send it to outgoing@fsv.cuni.cz; the coordinator arranges the remaining signatures for the "sending institution"

After having your WebApps application marked as "accepted", fill in your euro account with any Czech Republic-based bank or in any other country within the SEPA area (Revolut is not permitted).

The sooner you submit the Learning Agreement (the most important document in this process) singed by all three parties, the sooner you can sign the agreement. The Erasmus Agreement CANNOT be signed retrospectively, i.e. after returning from mobility. In this case the student will not receive the scholarship. The contract must be signed before departure (min. 1 day before).

You´ll receive your scholarship by 30 days at the latest.

This link provides information on the processing and protection of personal data at Charles University in relation to the Erasmus+ agenda (students).

Power of Attorney (to conclude the Financial Agreement)

After you return, it is necessary to fill in your final evaluation report and submit the following documents to the International Office of the Faculty of Social Sciences (IO FSV) and to the European Office of the Rectorate of Charles University (EO RUC), deadline for submitting these document: within 30 days of the date it was issued by the receiving institution:  

Confirmation of Erasmus+ Period - the original document to EO RUC, a copy to IO FSV

Signature of the Confirmation of Erasmus+ Period: must be signed on the last day of mobility (the date of signature must be the same as the end date of mobility stated on the Confirmation)

Documents can also be sent by the coordinator of the foreign university directly to outgoing@fsv.cuni.cz and erasmus.outgoing@ruk.cuni.cz.

Students must also complete the final report at Charles abroad.

A further obligation after returning is to fill in the final "Erasmus+ Participant Report" for the European Commission. (A link to the report is automatically sent after the end of the Erasmus+ mobility.)

The recognitions of Erasmus+ results fall under the responsibility of the Student Affairs Office and your academic tutor.

Protocol on fulfilling study obligations 

Database of Final Reports

We would like you to share your experience from the Erasmus study stay you attended. We will be happy if you send us a few photos or a short video and drop a couple of lines about how you enjoyed your stay and what you will remember.

Due to compliance with the GDPR, we politely ask you to express your consent in the e-mail sent with the publishing of the provided documents on the social networks of FSV UK (Instagram of FSV UK, Facebook of FSV UK) and for presentations within the International Office.

Please send your contributions to life@fsv.cuni.cz

Answers to the most common questions related to the whole administrative process within the Erasmus+ programme can be found in the Rectorate's application ViaErasmus!

All students can access the web interface by clicking the link above and logging in using UKČO@cuni.cz (each student's personal number).