ERASMUS+ Study Stays

ERASMUS + is an EU exchange programme which has been running since the mid-1980s. The Czech Republic has been participating since 1997. The mobilities are performed on the basis of bilateral agreements signed with partner universities. Financial support is provided by the Ministry of Education, Youth and Sports and the LLP ERASMUS+ headquarters in Brussels via Rectorate of Charles University (RCU).

Study stays can be performed in the member as well as non-member EU countries as follows: Austria, Belgium, Bulgaria, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Iceland, Italy, Latvia, Lithuania, Liechtenstein, Luxembourg, Malta, Malta, the Netherlands, North Macedonia, Norway, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.

All Bachelor’s, Master’s and PhD students (including part-time students and those of non-EU countries) can participate in the programme. 

It is possible to undergo stays of at least 90 days at one of the partner universities. The maximum length of a study stay within a study cycle is 12 months. Each student can submit up to 3 applications.

Erasmus+ Call for Applications 2024/2025

Specimen file for the Admission Process: Surname_First name_Erasmus.pdf

Information from RCU

Qualification conditions of the Erasmus+ programme for study stays and traineeships of students of Charles University in Prague - Rector’s Measure no. 34/2015

Language proficiency can be proved by a certificate, by marking successfully completed courses in a foreign language in the list of study results or by a school-leaving certificate. Always submit copies of documents.

Please check the specific language requirements on the part of the partner university. For Italian, Spanish and French universities, it can be assumed that some subjects will be taught exclusively in their native languages.

Cover letter writing tips

Sample cover letter

ERASMUS AGREEMENT SHEET

Students choose from agreements:

- linked to their own institute
- linked to the International Office (OZS)
- through another institute, but preference may be given to students belonging to that institute in the evaluation process

For filtering the ERASMUS AGREEMENTS chart, follow these steps:

1) Highlight the column / columns you want to filter
2) Click on „Data“
3) Click on „Filter views“
4) Click on „Create new filter view“
5) Now the filter should be set

If  a student comes from a disadvantaged socio-economic environment, it is possible to raise the scholarship by 200 euros/month. The application must be submitted at the European Office of the Rectorate of Charles University.  

For study stays under bilateral agreements with Swiss universities, students receive a scholarship of 350 euros/month from Charles University and 440 CHF contribution from the Swiss government.

By April 2025, all visitors who do not need a visa, except British and Irish citizens, will need an Electronic Travel Authorisation (ETA) – a digital permission to travel to the UK.

ETA is extending in two phases:

• Eligible non-Europeans can apply in advance from 27 November 2024 and will need an ETA to travel to the UK from 8 January 2025.
• Eligible Europeans can apply from 5 March 2025 and will need an ETA to travel to the UK from 2 April 2025.

Visitors can find out when they will need an ETA here:  Check when you can get an electronic travel authorisation (ETA) - GOV.UK (publishing.service.gov.uk)

An ETA costs £10 and permits multiple journeys to the UK of up to six months at a time over two years or until the holder’s passport expires – whichever is sooner.

You can find all the important information in the document HERE.

ACADEMIC YEAR 2024/2025:

Please note: The Green Erasmus scholarship for long-term mobility of 2-12 months is no longer valid for the academic year 2024/2025.

ACADEMIC YEAR 2023/2024:

The aim of Green Erasmus is to raise mobility participants' awareness of environmental issues and to implement projects in an environmentally sustainable way.

Eligible means of transport to / from the receiving foreign institution are train, bus, boat or shared car.

The main part of both trips must be made by one of the above means and the participants must keep evidence of such a trip (a ticket).

The one-off contribution is EUR 50.

In the case of the "shared car" option, it must be a carpool. In this sense, a case where someone will take you to the place of mobility and return without you is not considered a carpool.

It is necessary to provide a solemn declaration with the signatures of all persons who shared the transport and proof that the journey actually took place (petrol receipt, tolls, etc.).

If you wish to claim this allowance, please fill in the attached "amendment" (without the amount) and after returning from Erasmus, please bring it together with the original Confirmation of Erasmus Period and the necessary documents to the European Office.

Office hours of the European Office (Rectorate of Charles University, 1st floor, door 112 - Pavel Knap, Petra Šmídová):  https://cuni.cz/UK-4172.html

GREEN ERASMUS+ AMENDMENT

The form is filled in when signing the participation contract and the contribution is paid simultaneously with the scholarship before the mobility. The contribution cannot be processed during and after returning from mobility.

After returning from mobility, send copies of tickets to Erasmus.outgoing@ruk.cuni.cz

Upon-nomination instructions

Students send application forms to partner universities by themselves. 

Learning agreement

Guidelines on how to use the Learning Agreement for Studies

Once you receive the Learning Agreement signed by your receiving university send it to outgoing@fsv.cuni.cz.

Get your study plan from Charles university online application approved and signed by your academic tutor/ supervisor well in advance and send it to outgoing@fsv.cuni.cz. 

If the student studies abroad, they commit to fulfilling the obligation with ECTS credits at the host university:

• Bachelor's degree 20 credits/semester
• Master's degree 15 credits/semester

You can find your academic tutor/ supervisor at Karolinka. 

Remember to send also a Letter of Acceptance (preferably including the exact dates of your study stay) from the partner university to outgoing@fsv.cuni.cz. 

Information for students with special needs can be found here.

Outgoing students in the winter semester must assure the check on the study results for the next academic year (go to SIS - summary of exam results - validations - I apply to the study department to carry out the final check for advancement to the next stage of study - submit request).

If you proceed to a higher study cycle, please also assure a premature enrolment at your Student Affairs Office. 

Upon request from the European Office of RCU, take the OLS (Online Linguistic Support) language test. 

It is necessary to have/ open your Czech EUR account with a bank branch in the Czech Republic.

The sooner you submit the documents, the sooner you can sign the agreement. The Erasmus Agreement CANNOT be signed retrospectively, i.e. after returning from mobility. In this case the student will not receive the scholarship. The contract must be signed before departure or at the beginning of the mobility if the student has not completed all the necessary signatures on the documents (typically related to LA).

You will receive your scholarship by 30 days at the latest.

This link provides information on the processing and protection of personal data at Charles University in relation to the Erasmus+ agenda (students).

You can find the draft of the Erasmus Agreement here.

Power of Attorney (to conclude the Financial Agreement)

Approval of changes to the study plan

Enter the changes into the study plan at is.cuni.cz/webapps (Table C and D) by pressing either the red cross (X) to delete the subject or plus (+) to add a new subject.

Send the changed study plan for approval to your academic tutor who will ensure its delivery to the International Office (outgoing@fsv.cuni.cz).

Extension of the study stay

Extensions are currently possible within the capacity of the financial budget; applications will be considered according to the date of submission.

If you plan to extend your stay, you need to deliver a letter of acceptance to outgoing@fsv.cuni.cz and have your study plan approved by the guarantor of your field of study. Extensions are only possible from the winter to the summer semester, i.e. within the same academic year. You must apply for the extension at least one month before the end of the original mobility and the entire administrative process, including signing the addendum to the Erasmus+ agreement, must be completed BEFORE the end of the original mobility. After the end of the mobility, the mobility cannot be fruther extended. The stay cannot be extended twice. Extensions are not eligible.

The addendum to the contract cannot be issued or signed after the original end of stay date in the original Learning Agreement.

After you return, it is necessary to fill in your final evaluation report and submit the following documents to the International Office of the Faculty of Social Sciences (IO FSV) and to the European Office of RUC (EO RUC); deadline for submitting these document: within 30 days of the date it was issued by the receiving institution:

• Confirmation of Erasmus Study Period - the original document to EO RUC, a copy to IO FSV (outgoing@fsv.cuni.cz)
• Confirmation of Swiss Mobility Programme - the original document to EO RUC, a copy to IO FSV (outgoing@fsv.cuni.cz)
• Transcript of Records - copies to EO RUC and IO FSV (erasmus.outgoing@ruk.cuni.cz and outgoing@fsv.cuni.cz)

Students must also complete the final report at Charles abroad.

Documents can also be sent by the coordinator of the foreign university directly to outgoing@fsv.cuni.cz and erasmus.outgoing@ruk.cuni.cz.

The recognitions of Erasmus+ results fall under the responsibility of the Student Affairs Office and your academic tutor/supervisor.

Protocol on fulfilling study obligations 

When and how should I use this form?

• Upon arrival from a stay abroad, the student fills in the protocol - in the Equivalent course at FSS CU and No. of credits awarded at FSS CU columns, s/he fills in according to the original approved Learning Agreement, in case of changes in the subjects, s/he agrees with his/her academic tutor/supervisor.
• The report together with the transcript (list of completed subjects) will be submitted to the academic tutor/supervisor for final approval.
• The academic tutor/supervisor will confirm whether the course will be recognized as a compulsory course (in which case he will enter the abbreviation P in the "Recognized as" column), or as a compulsory elective (in this case, the guarantor will specify the specific code of the compulsory elective group into which the recognized subject should be included), for an optional course, it is sufficient to indicate the abbreviation V.
• The academic tutor/supervisor approves/determines the number of credits and the grading of recognized subjects.
• The academic tutor/supervisor signs the protocol.
• The student submits or mails a copy of the transcript and signed report to the Student Affairs Office.
• Students in the Czech study program fill out the Czech form, students in the English program fill out the English form.
• How do I find the study plan code (in SIS in Personal Data).

Our faculty traditionally ranks among the best at student exchanges within Charles University.

Records

European Office at the Rectorate, Charles University

International Office Coordinator: Ing. Radek Kovács

Database of Final Reports

We would like you to share your experience from the Erasmus study stay you attended. We will be happy if you send us a few photos or a short video and drop a couple of lines about how you enjoyed your stay and what you will remember.

Due to compliance with the GDPR, we politely ask you to express your consent in the e-mail sent with the publishing of the provided documents on the social networks of FSV UK (Instagram of FSV UK, Facebook of FSV UK) and for presentations within the International Office.

Please send your contributions to life@fsv.cuni.cz

We would also like to ask you to share your Erasmus+ experience in our "Exchange Experience" on Moodle. You can share your experiences from study stays, internships and other types of mobility. Just click on the relevant tab and click on "Add Entry" (see below) - then you can write your "review"!

Charles abroad

Work while you are studying abroad

Erasmus+ STOCKHOLM video

Erasmus+ BORDEAUX video