ERASMUS+ Study Stays

CALL FOR APPLICATIONS 2024/25

Erasmus+ Call for Applications for 2024/25 will begin on 8th February 2024 and ends the 22nd February 2024 at 4 p.m..

 

Presentation for students from the event that took place in Jinonice on the 1st February 2024 available HERE.

ERASMUS+ study stays

ERASMUS + is an EU exchange programme which has been running since the mid-1980s. The Czech Republic has been participating since 1997. The mobilities are performed on the basis of bilateral agreements signed with partner universities. Financial support is provided by the Ministry of Education, Youth and Sports and the LLP ERASMUS+ headquarters in Brussels via Rectorate of Charles University (RCU).

Study stays can be performed in the member as well as non-member EU countries as follows: Austria, Belgium, Bulgaria, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Iceland, Italy, Latvia, Lithuania, Liechtenstein, Luxembourg, Malta, Malta, the Netherlands, North Macedonia, Norway, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.

All Bachelor’s, Master’s and PhD students (including part-time students and those of non-EU countries) can participate in the programme. 

It is possible to undergo stays of at least 90 days at one of the partner universities. The maximum length of a study stay within a study cycle is 12 months. Each student can submit up to 3 applications.

Terms

Erasmus+ Call for Applications 2024/2025

Specimen file for the Admission Process: Surname_First name_Erasmus.pdf

Information from RCU

Language proficiency can be proved by a certificate, by marking successfully completed courses in a foreign language in the list of study results or by a school-leaving certificate. Always submit copies of documents.

Please check the specific language requirements on the part of the partner university. For Italian, Spanish and French universities, it can be assumed that some subjects will be taught exclusively in their native languages.

Cover letter writing tips

Sample cover letter

WHERE TO GO? (BILATERAL AGREEMENTS)

ERASMUS AGREEMENT SHEET

Students choose from agreements:

- linked to their own institute
- linked to the International Office (OZS)
- through another institute, but preference may be given to students belonging to that institute in the evaluation process

For filtering the ERASMUS AGREEMENTS chart, follow these steps:

1) Highlight the column / columns you want to filter
2) Click on „Data“
3) Click on „Filter views“
4) Click on „Create new filter view“
5) Now the filter should be set

MONTHLY SCHOLARSHIPS

Belgium, France, Italy, Cyprus, Malta, Germany, the Netherlands, Portugal, Austria, Greece, Spain, Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, The United Kingdom

 600 €

Bulgaria, Estonia, Croatia, Lithuania, Latvia, Hungary, North Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia and Turkey

 480 €

If  a student comes from a disadvantaged socio-economic environment, it is possible to raise the scholarship by 200 euros/month. The application must be submitted at the European Office of the Rectorate of Charles University.  

For study stays under bilateral agreements with Swiss universities, students receive a scholarship of 350 euros/month from Charles University and 440 CHF contribution from the Swiss government.

GREEN ERASMUS+

The aim of Green Erasmus is to raise mobility participants' awareness of environmental issues and to implement projects in an environmentally sustainable way.

Eligible means of transport to / from the receiving foreign institution are train, bus, boat or shared car.

The main part of both trips must be made by one of the above means and the participants must keep evidence of such a trip (a ticket).

The one-off contribution is EUR 50.

In the case of the "shared car" option, it must be a carpool. In this sense, a case where someone will take you to the place of mobility and return without you is not considered a carpool.

It is necessary to provide a solemn declaration with the signatures of all persons who shared the transport and proof that the journey actually took place (petrol receipt, tolls, etc.).

If you wish to claim this allowance, please fill in the attached "amendment" (without the amount) and after returning from Erasmus, please bring it together with the original Confirmation of Erasmus Period and the necessary documents to the European Office.

Office hours of the European Office (Rectorate of Charles University, 1st floor, door 112 - Pavel Knap, Petra Šmídová):  https://cuni.cz/UK-4172.html

GREEN ERASMUS+ AMENDMENT

The form is filled in when signing the participation contract and the contribution is paid simultaneously with the scholarship before the mobility. The contribution cannot be processed during and after returning from mobility.

After returning from mobility, send copies of tickets to Erasmus.outgoing@ruk.cuni.cz

 

Before Departure

Upon-nomination instructions

Students send application forms to partner universities by themselves. 

Learning agreement

Guidelines on how to use the Learning Agreement for Studies

Once you receive the Learning Agreement signed by your receiving university send it to outgoing@fsv.cuni.cz.

Get your study plan from Charles university online application approved and signed by your academic tutor/ supervisor well in advance and send it to outgoing@fsv.cuni.cz.

You can find your academic tutor/ supervisor at Karolinka

Remember to send also a Letter of Acceptance from the partner university to outgoing@fsv.cuni.cz

Outgoing students in the winter semester must assure the check on the study results for the next academic year (go to SIS - summary of exam results - validations - I apply to the study department to carry out the final check for advancement to the next stage of study - submit request).

If you proceed to a higher study cycle, please also assure a premature enrolment at your Student Services Office. 

Upon request from the European Office of RCU, take the OLS (Online Linguistic Support) language test

It is necessary to have/ open your EUR account with a bank branch in the Czech Republic.

The sooner you submit the documents, the sooner you can sign the agreement. You will receive your scholarship by 30 days at the latest.

Power of Attorney (to conclude the Financial Agreement)

WARNING

Based on the increasing experience of students with fraudulent practices, we warn outgoing students that it is definitely not recommended to send accommodation payments to private providers in advance (before arrival and personal inspection of the accommodation). Payments sent to fraudulent parties in this way are not usually recoverable.

DURING YOUR STUDY STAY

Approval of changes to the study plan

Enter the changes into the study plan at is.cuni.cz/webapps (Table C and D) by pressing either the red cross (X) to delete the subject or plus (+) to add a new subject.

Send the changed study plan for approval to your academic tutor who will ensure its delivery to the International Office (outgoing@fsv.cuni.cz).

Extension of the study stay

Deliver a Letter of Acceptance from the foreign university to outgoing@fsv.cuni.cz and get the study plan approved and signed by your academic tutor. The financial agreement must be signed before the start of the summer semester at the relevant foreign university.

 

After you return

After you return, it is necessary to fill in your final evaluation report and submit the following documents to the International Office of the Faculty of Social Sciences (IO FSV) and to the European Office of RUC (EO RUC): 

Students must also complete the final report at Charles abroad.

Documents can also be sent by the coordinator of the foreign university directly to outgoing@fsv.cuni.cz and erasmus.outgoing@ruk.cuni.cz.

The recognitions of Erasmus+ results fall under the responsibility of the Student Services Office and your academic tutor/supervisor.

Protocol on fulfilling study obligations 

When and how should I use this form?

  • Upon arrival from a stay abroad, the student fills in the protocol - in the Equivalent course at FSS CU and No. of credits awarded at FSS CU columns, s/he fills in according to the original approved Learning Agreement, in case of changes in the subjects, s/he agrees with his/her academic tutor/supervisor.
  • The report together with the transcript (list of completed subjects) will be submitted to the academic tutor/supervisor for final approval.
  • The academic tutor/supervisor will confirm whether the course will be recognized as a compulsory course (in which case he will enter the abbreviation P in the "Recognized as" column), or as a compulsory elective (in this case, the guarantor will specify the specific code of the compulsory elective group into which the recognized subject should be included), for an optional course, it is sufficient to indicate the abbreviation V.
  • The academic tutor/supervisor approves/determines the number of credits and the grading of recognized subjects.
  • The academic tutor/supervisor signs the protocol.
  • The student submits or mails a copy of the transcript and signed report to the Student Services Office.
  • Students in the Czech study program fill out the Czech form, students in the English program fill out the English form.
  • How do I find the study plan code (in SIS in Personal Data).

ERASMUS+ STATISTICS

Our faculty traditionally ranks among the best at student exchanges within Charles University.

Records

Erasmus+ Coordinators

Experience of Students

Database of Final Reports

We would like you to share your experience from the Erasmus study stay you attended. We will be happy if you send us a few photos or a short video and drop a couple of lines about how you enjoyed your stay and what you will remember.

Due to compliance with the GDPR, we politely ask you to express your consent in the e-mail sent with the publishing of the provided documents on the social networks of FSV UK (Instagram of FSV UK, Facebook of FSV UK) and for presentations within the International Office.

Please send your contributions to life@fsv.cuni.cz

We would also like to ask you to share your Erasmus+ experience in our "Exchange Experience" on Moodle. You can share your experiences from study stays, internships and other types of mobility. Just click on the relevant tab and click on "Add Entry" (see below) - then you can write your "review"!

A screenshot of the Moodle platform and where the students can find the "Add Entry" button.Banner of the Exchange Experience course on the Moodle platform.

 

USEFUL LINKS