Erasmus+ Placements
APPLICATIONS FOR THE ACADEMIC YEAR 2024/25
Applications for the 2024/25 academic year are divided by thirds:
For mobility starting in from October 2024 to January 2025, the deadline for applications is 15 August 2024.
For mobility starting in from February to May 2025, the deadline for applications is 15 November 2024.
For mobility starting in from June to September 2025, the deadline for applications is 15 April 2025.
The applications are submitted through admission proceedings AT INSTITUTES.
!!! STUDENTS MUST OWN A CZECH EUR BANK ACCOUNT !!!
1. ERASMUS+ Practical Placements
Erasmus+ Call for Applications 2024/25
Approval of a practical placement
You can find your academic tutor at Karolinka
ERASMUS MUNDUS STUDENTS
Erasmus Mundus Programme students receiving a scholarship are not eligible to receive an additional Erasmus+ scholarship to avoid double funding.
ERASMUS+ placements
Practical and graduate placements (traineeships) provide students with another opportunity to travel abroad within Erasmus+ programmes.
Placements can be performed in the member as well as non-member EU countries as follows: Austria, Belgium, Bulgaria, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Iceland, Italy, Latvia, Lithuania, Liechtenstein, Luxembourg, Malta, Malta, the Netherlands, North Macedonia, Norway, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Turkey and the United Kingdom.
All Bachelor’s, Master’s and PhD students (including part-time students and those of non-EU countries) can participate in the programme.
Practical and graduate placements may last from 2 up to 12 months. The minimum number of worked out hours must be 20 hours per week.
Short-stay mobilities for PhD. students may last from 5 to 30 days.
The maximum length of Erasmus+ programmes is 12 months per study cycle.
It is not possible to go on an internship as part of writing your dissertation! It cannot be written in the description of the contents of the internship within the Learning Agreement! The internships cannot take place in an institution falling under the European Union.
ERASMUS Q&A
Answers to the most common questions related to the whole administrative process within the Erasmus+ programme can be found in the Rectorate's application ViaErasmus!
All students can access the web interface by clicking the link above and logging in using UKČO@cuni.cz (each student's personal number).
BILATERAL AGREEMENTS
The applicants can use the list under Bilateral agreements or secure a practical placement in an organization of their own (at public or private organizations, research institutions or foundations, school facilities, education centres, non-profit organizations, associations, NGOs). The condition is that the traineeship corresponds to the student's specialization.
Furthermore, admissions are regularly announced by Czech centres abroad
Other possibilities of interships are published at the European Commission's website. However, placements are not allowed to be performed in the EU institutions and organizations administering the EU programmes.
You can also search your placement here.
In sufficient time prior to submitting an application, the applicants must assure a Letter of Acceptance.
MONTHLY SCHOLARSHIPS
| Belgium, Denmark, Finland, France, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Germany, Netherlands, Norway, Austria, Sweden, The United Kingdom of Great Britain and Northern Ireland | 810 € |
| Cyprus, Estonia, Latvia, Malta, Portugal, Greece, Slovakia, Slovenia, Spain | 750 € |
| Bulgaria, Croatia, Hungary, Lithuania, Poland, Romania, Serbia, North Macedonia, Turkey | 690 € |
Travelling to The United Kingdom of Great Britain and Northern Ireland
By April 2025, all visitors who do not need a visa, except British and Irish citizens, will need an Electronic Travel Authorisation (ETA) – a digital permission to travel to the UK.
ETA is extending in two phases:
- Eligible non-Europeans can apply in advance from 27 November 2024 and will need an ETA to travel to the UK from 8 January 2025.
- Eligible Europeans can apply from 5 March 2025 and will need an ETA to travel to the UK from 2 April 2025.
Visitors can find out when they will need an ETA here: Check when you can get an electronic travel authorisation (ETA) - GOV.UK (publishing.service.gov.uk)
An ETA costs £10 and permits multiple journeys to the UK of up to six months at a time over two years or until the holder’s passport expires – whichever is sooner.
You can find all the important information in the document HERE.
GREEN ERASMUS+
ACADEMIC YEAR 2024/2025:
Please note: The Green Erasmus scholarship for long-term mobility of 2-12 months is no longer valid for the academic year 2024/2025.
ACADEMIC YEAR 2023/2024:
The aim of Green Erasmus is to raise mobility participants' awareness of environmental issues and to implement projects in an environmentally sustainable way.
Eligible means of transport to / from the receiving foreign institution are train, bus, boat or shared car.
The main part of both trips must be made by one of the above means and the participants must keep evidence of such a trip (a ticket).
The one-off contribution is EUR 50.
In the case of the "shared car" option, it must be a carpool. In this sense, a case where someone will take you to the place of mobility and return without you is not considered a carpool.
It is necessary to provide a solemn declaration with the signatures of all persons who shared the transport and proof that the journey actually took place (petrol receipt, tolls, etc.).
If you wish to claim this allowance, please fill in the attached "amendment" (without the amount) and after returning from Erasmus, please bring it together with the original Confirmation of Erasmus Period and the necessary documents to the European Office.
Office hours of the European Office (Rectorate of Charles University, 1st floor, door 112 - Pavel Knap, Petra Šmídová): https://cuni.cz/UK-4172.html
The form is filled in when signing the participation contract and the contribution is paid simultaneously with the scholarship before the mobility. The contribution cannot be processed during and after returning from mobility.
After returning from mobility, send copies of tickets to Erasmus.outgoing@ruk.cuni.cz
Before departure
Outgoing students in the winter semester must assure the check on the study results for the next academic year (go to SIS - summary of exam results - validations - I apply to the study department to carry out the final check for advancement to the next stage of study - submit request).
If you proceed to a higher study cycle, please also assure a premature enrolment at your Student Services Office.
It is necessary to open your EUR account with a bank branch in the Czech Republic.
Students need to have an active student status throughout the whole practical placement.
Information for students with special needs can be found here.
You must submit the required documents, then you will be asked to sign the financial agreement personally at the rectorate of Charles University. Should you be already on your placement abroad you can give Power of Attorney (to conclude the Financial Agreement) to sign the agreement for you.
The Erasmus Agreement CANNOT be signed retrospectively, i.e. after returning from mobility. In this case the student will not receive the scholarship. The contract must be signed before departure or at the beginning of the mobility if the student has not completed all the necessary signatures on the documents (typically related to LA).
You can find the draft of the Erasmus Agreement here.
You´ll receive your scholarship by 30 days at the latest.
This link provides information on the processing and protection of personal data at Charles University in relation to the Erasmus+ agenda (students).
GUIDE
Here you will find a guide with tips for completing the Learning Agreement for Traineeships: Learning Agreement for Traineeships (EN version)
DURING STAY
Extension of mobility
If you plan to extend your stay, you need to send a new acceptance letter with the dates of your extended practical placement at outgoing@fsv.cuni.cz. You must apply for the extension at least one month before the end of the original placement and the entire administrative process, including signing the addendum to the Erasmus+ agreement, must be completed BEFORE the end of the original placement. After the end of the original mobility, the stay cannot be further extended. The mobility cannot be extended twice. Extensions are not eligible.
AFTER YOU RETURN
After you return, it is necessary to fill in your final evaluation report and submit the following documents to the International Office of the Faculty of Social Sciences (IO FSV) and to the European Office of the Rectorate of Charles University (EO RUC), deadline for submitting these document: within 30 days of the date it was issued by the receiving institution.:
Confirmation of Erasmus+ Period - the original document to EO RUC, a copy to IO FSV
Traineeship Certificate - copies to EO RUC and IO FSV
Students must also complete the final report at Charles abroad.
Documents can also be sent by the coordinator of the foreign university directly to outgoing@fsv.cuni.cz and petra.smidova@ruk.cuni.cz
The recognitions of Erasmus+ results fall under the responsibility of the Student Services Office and your academic tutor.
TRAVEL INSURANCE FOR STUDENTS AT ERASMUS+ PRACTICAL PLACEMENTS
2. SHORT-STAY MOBILITIES FOR DOCTORAL STUDENTS (5-30 DAYS)
In order to better meet the diverse needs of doctoral students in education and training and to ensure equal opportunities, doctoral students may undertake short-term physical mobility for the purpose of study or internship abroad.
The mobility may last from 5 to 30 days.
The scholarship varies according to the length of stay:
1st - 14th day 70 €/day
15th - 30th day 50 €/day
It is also possible to obtain an increase of EUR 50 under Green Erasmus.
Erasmus short-term mobilites notice 2023/2024
Approval of the short-stay mobility
After you return, it is necessary to fill in your final evaluation report and submit the following documents to the International Office of the Faculty of Social Sciences (IO FSV) and to the European Office of the Rectorate of Charles University (EO RUC):
Confirmation of Erasmus+ Period - the original document to EO RUC, a copy to IO FSV
Traineeship Certificate - copies to EO RUC and IO FSV
The recognitions of Erasmus+ results fall under the responsibility of the Student Services Office and your academic tutor.
Protocol on fulfilling study obligations
3. Erasmus+ graduate traineeships
In cooperation with the Educa consortium, Charles University offers internships for its future graduates.
Applications together with a curriculum vitae, cover letter and study results must be submitted before the date of your state final examinations and get approved by your academic tutor or the director of the institute.
Approval of the graduate traineeship
Joint and double degree students are required to provide confirmation from their universities of the exact time of the Erasmus+ stays abroad already taken.
Find the application form here.
The length of the internship varies between 2 to maximum 6 months and 0 days.
Mobility participants must take out ERAPO insurance, more at https://educaops.eu/en/insurance/
Contact person: Mgr. Petra Šmídová, petra.smidova@ruk.cuni.cz, tel. 224 491 676
Erasmus+ Coordinators
European Office at the Rectorate, Charles University
International Office Coordinator: Mgr. Petr Klimša
Experience of Students
We would like you to share your experience from the Erasmus study stay you attended. We will be happy if you send us a few photos or a short video and drop a couple of lines about how you enjoyed your stay and what you will remember.
Due to compliance with the GDPR, we politely ask you to express your consent in the e-mail sent with the publishing of the provided documents on the social networks of FSV UK (Instagram of FSV UK, Facebook of FSV UK) and for presentations within the International Office.
Please send your contributions to life@fsv.cuni.cz
