Booking of consultation and office hours

To make it easier to organize time and schedule appointments with students and colleagues, we have created a new system for listing consultation and office hours for FSV UK employees. On this page you will find detailed information and instructions for using the Appointment Schedule function in Google Calendar. This tool allows you to share the free dates of your consultation or office hours to the reservation page, where interested parties can register for those themselves.

This tool is not intended exclusively for lecturers. It is also an ideal assistant for secretariats and other departments that can use it for effective management of office hours.

Advantages of using the Appointment Schedule

• Full integration with Google Calendar: The system automatically checks your availability. If you schedule another appointment for the consultation time, the date will automatically be hidden in the reservation system. This way, there will be no collisions.
• Minimizing the number of emails: We recommend including a link to your booking page in your email signature and in your SIS profile (for lecturers). This will allow those interested in an appointment to choose a date directly in the system, eliminating the need to arrange dates via email exchange.
• Automation and confirmation: Once a student registers for a scheduled date, both parties will receive a confirmation email and the event will be added directly to your calendars.
• Transparency: The booking page is well arranged and also works on phones.

Simply click the “Create” button in your Google Calendar and select “Appointment schedule”. Setting it up will only take a few minutes. We have prepared instructions for you on how to set up consultation hours.

In case of any questions or problems, do not hesitate to contact Lukáš Kučera from the faculty IT department at lukas.kucera@fsv.cuni.cz.